Google Calendar

There are two ways to create an event– select date and time directly on the calendar or click on the “Create” button located on top left corner

For recurring meetings, click on the time/date section to open more options

Click on the “Does not repeat” drop down and either choose a pre-existing option or select “custom”

For virtual meetings, you can automatically add a Google Meet or Zoom link to your event by clicking the “Add Google Meet video conferencing” button

To invite others, use the “Add Guests” box and to see available times, click “Find a Time”

Once, you have completed creating your event, click save and then “send” to notify the invited guests

To add a calendar to your viewing list, first click on the plus sign icon, located on the left hand side of the calendar page

Select the “Subscribe to calendar” option

Enter the name of the person who owns the calendar you would like to add (if it a group calendar, enter the group name)

Once you have selected their name, their calendar will automatically add to your “Other Calendars” list

Here you can check and uncheck their calendar to turn the overlap viewing off and on

To create a new calendar, first click on the plus sign icon, located on the left hand side of the calendar

Select the “Create new calendar” option

Enter the name and description of your new calendar and hit the “Create calendar” button

To share your calendar or a calendar you have created, click on the three dots icon next to the calendar name

Select “Settings and sharing” from the drop down menu

Here you can change an array of settings for your calendar and how you want to share

To share with specific people, click the “Add people” button located in the “Share with specific people” section

Enter the name of the person you want to share with and use the drop down arrow to choose their permission settings.

Once you have finished adding your people and permissions, click the “Send” button

By clicking send, google will automatically generate an email to those you have added, notifying them of their new permissions to your calendar

You can adjust your calendar settings to choose how you would like Google Calendar to handle invitations sent via email. More information. 

1. Go to your Puget Sound Google Calendar.

2. Click the gear icon in the upper-right corner of the page, then click Settings.

   

3. Click Event settings in the left-side navigation.

   

4. Click the drop-down menu for Add invitations to my calendar and select the desired option.
   

   • From everyone (not recommended) - All invitations will be automatically added to your calendar. This option is not recommended due to calendar phishing attempts. 

   • Only if the sender is known - Events will be automatically added to your calendar only if the sender has a pugetsound.edu email address, is in your contacts, or is someone you previously corresponded with. After accepting an invitation from an unknown sender, future invitations from that same sender will be automatically added to your calendar.

   • When I respond to the invitation in email - Events will only be added to your calendar if you respond. 

      

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